Interview Scheduling Ideas : a genuine tips

Scheduling job interviews can be a logistical nightmare for recruiters who work for companies with a steady stream of candidates and new employees. However, ingenuity and organization can transform the most complex interview schedules into business, provided you have good lines of communication between recruiters and candidates, as well as between recruiters and hiring managers. . Interview schedules for telephone screenings, face-to-face interviews and interviews must be carefully planned or prevent recruiters and hiring managers from devoting enough time to their other professional responsibilities.

Telephone interviews

Employers who use a three-step selection process usually begin with a preliminary telephone check where recruiters confirm the candidate’s continued interest in the job and verify their work history. About 30 minutes should be reserved for telephone interviews. The interview itself may not last 30 minutes; However, the preparation time, the actual questioning and the synthesis of the interview notes can take about 30 minutes to the recruiters. To streamline the process, recruiters are required to book a day of the week to conduct telephone interviews so that phone interviews do not fill portions of each day of the work week.

Face to face interviews

An interview with the hiring manager is usually the first in-person interview for candidates who begin to apply for the vacancy. Depending on the position, a face-to-face interview can last from one hour to several hours. When an organization conducts extensive research, the best way to manage planning is to keep in touch with hiring managers, as well as with other investigators, such as interview panel members.

Panel interviews

Panel interviews are among the most difficult to plan because they can involve up to five or seven participants. Coordinating schedules for multiple people can be as difficult as solving a logical puzzle. The easiest way to overcome the challenge of sending numerous emails and making calls after a call to confirm availability is to reserve a day and hour during which participation in an interview is pre-scheduled. This means that panel members know in advance when they are expected to participate in interviews and can plan their responsibilities accordingly. For example, if your company is hiring for multiple positions, doing seasonal high volume hiring, or arranging multiple interviews, set aside specific days and times where everyone should be available. During peak periods, panel members are informed that they are expected to talk one day a week for six hours. This gives them the opportunity to plan the work week in advance without having to interrupt their daily activities to conduct interviews.

Availability of interviewees

Job seekers who are already employed appreciate it when employers schedule interviews outside normal working hours. It conveys two messages: the company respects the jobseeker’s loyalty to its current employer and the company is really interested in exploring opportunities with qualified candidates. Both messages are beneficial for the company as job seekers perceive the company as flexible and concerned about jobseekers’ obligations. To meet the needs of jobseekers, it may be necessary for recruiters and hiring managers to adjust their schedules by setting flexible working hours outside the usual hours of 9am to 5pm. program.


Interviews take time, but they should not take as long as other investigator responsibilities. The goal is to make recruitment and selection a welcome responsibility for those who play a role in building the company’s workforce instead of a chore that is feared by recruiters and hiring managers. . In addition, employers can improve job seekers’ perceptions of the company – and the company’s position as an employer of choice – when they work to accommodate the availability of respondents.



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